Privacy Policy of Aalto University Publication Archive

Name of the service

Aalto University digital archive

Controller of the personal data file and a contact person

Aalto University Learning Centre
email: aaltodoc-help (at)

The purpose of the processing of personal data

Personal data is used for user authorization in Aalto University digital archive and making it possible to contact users of Aalto University digital archive.

Personal data in the log files of the server is used for monitoring the load and capacity of the server and the network and for working out technical problems and investigating abuse of the service.

Personal data processed

Following information is fetched from your home organisation on your consent every time you log in to the service:
Firstname, Surname, email-address

Following information given to the service by yourself is also collected:
your profile in the service

Storage period of personal data

Personal data is stored untill you have not used the service for 18 months.

Principles of protecting personal data

In the network SSL technology is used to protect personal data. In the service the personal data file is protected by personal user accounts and authorisation of administrators.

Regular transfer of personal data to third parties

Personal data is not transferred to third parties.

Right of accesss personal data on him/her

To check what personal data is stored about you contact the contact person above.


Contact your home organisation to correct the  personal data that is fetched from there.

See the Office of Data Protection Ombudsman for more information.